Privacy Policy

Risto Consultancy, LLC
Farmington, Minnesota, USA

Last Updated: March 2026

1. Introduction

Risto Consultancy, LLC is committed to protecting the privacy, confidentiality, and security of all personal and business information entrusted to us. This Privacy Policy explains how we collect, use, store, and safeguard information when you:

  • Visit our website
  • Contact us
  • Engage our consulting, compliance, training, or documentation services
  • Receive deliverables or participate in projects

By using our services or accessing our website, you consent to the practices described in this Policy.

2. Information We Collect

We collect only the information necessary to deliver our services effectively and maintain professional records

2.1 Information You Provide Directly

  • Name, email address, phone number
  • Business name, address, and operational details
  • Documents, policies, forms, and materials shared for consulting or design work
  • Project requirements, feedback, and communication records
  • Billing and payment information

2.2 Information Collected Automatically

When you visit our website, we may collect:

  • IP address
  • Browser type and device information
  • Pages visited and time spent
  • Cookies and analytics data

We do not intentionally collect sensitive personal data unless required for a specific engagement and provided voluntarily.

3. How We Use Your Information

We use collected information to:

  • Deliver consulting, compliance, training, and documentation services
  • Communicate about projects, timelines, and deliverables
  • Prepare proposals, contracts, and invoices
  • Improve our website, materials, and service offerings
  • Maintain internal records and quality assurance
  • Meet legal, regulatory, or contractual obligations

We do not sell, rent, or trade personal information

4. Legal Basis for Processing (U.S. & Globally)

Depending on your location, we process information based on:

  • Contractual necessity
  • Legitimate business interests
  • Compliance with legal obligations
  • Your consent (when required)

5. Sharing of Information

We may share information only when necessary:

5.1 With Service Providers

Trusted third-party vendors who support:

  • Secure cloud storage
  • Document design
  • Communication platforms
  • Project management tools
  • Billing and payment information

All vendors are required to maintain confidentiality and strong security practices.

5.2 With Subcontractors

Only when assisting with your project and under strict confidentiality agreements.

5.3 When Required by Law

We may disclose information to comply with:

  • Legal processes
  • Regulatory requirements
  • Government requests

We do not share information for marketing or unrelated purposes.

6. Data Security

We use administrative, technical, and physical safeguards to protect information, including:

  • Encrypted storage and secure file transfer
  • Access controls and authentication
  • Confidentiality agreements
  • Secure disposal of records
  • Use of reputable, security-focused digital tools

While we take strong precautions, no method of transmission or storage is 100% secure.

7. Data Retention

We retain information only as long as necessary to:

  • Complete the project
  • Maintain required business records
  • Meet legal or contractual obligations

After the retention period, information is securely deleted or destroyed.

8. Your Rights

Depending on your jurisdiction, you may request to:

  • Access the information we hold
  • Correct inaccurate information
  • Request deletion where legally permissible
  • Limit or object to certain uses
  • Receive copies of project materials

Requests can be submitted using the contact information below.

9. Children’s Privacy

  • Our services are intended for businesses and adults.
  • We do not knowingly collect information from individuals under 18.

10. International Data Transfers

For clients in Kenya or other regions, information may be processed in the United States. We use reasonable safeguards to protect data during cross-border transfers

11. Website Cookies & Analytics

Our website may use cookies to:

  • Improve user experience
  • Analyze website performance
  • Support security features

You may disable cookies through your browser settings, though some features may not function properly.

12. Updates to This Privacy Policy

We may update this Policy to reflect changes in:

  • Laws
  • Services
  • Security practices

Revised versions take effect upon posting on our website.

13. Contact Information

For questions or privacy-related requests, contact:

Risto Consultancy, LLC